Working at CITP

Employment Eligibility, Salary, Benefits, and Financial Information

Employment Eligibility I-9

The Immigration Reform and Control Act of 1986 (IRCA) requires all new and rehired employees to establish eligibility for employment in the United States. Princeton University cannot pay you or allow you to work until this verification process has been completed. Please note that non-US citizens must have employment authorization covering their entire Princeton University appointment period in order to be able to work and be paid for the full appointment.

You must fill out an Employment Eligibility Verification form (I-9 Form) in person within three days of your appointment start date. New employees should bring their original documents that establish identity and authorization to work to the front desk of the Office of Human Resources at 2 New South Building.

For a complete list of documents needed, more information, and to fill out the form, please go to: Form I-9.

HR Service Center
4 New South Building
609-258-3300

General Walk-in Hours: Monday-Friday, 9 a.m. to 4 p.m. or by appointment

Benefits Services: By appointment or during walk-in hours: Monday, Wednesday, Friday, from 9:00 a.m.–1:00 p.m. or Tuesday, Thursday from 12:30–4:00 p.m.

HR Main Office
Overlook Center, Suite 400, Princeton, NJ 08540
An appointment is strongly recommended.
Standard Business Hours: 8:45 a.m.–5:00 p.m. (during summer hours, 8:30–4:30 p.m.)

Human Resources offers an orientation to new employees every Monday. Visitors will need to contact HR to attend an orientation, which is not required, but could be very helpful. For more information, please see the HR website.

Salary and Benefits

U.S. Citizens and Permanent Residents
Visitor, professional, faculty and administrative staff members are paid monthly on the last business day of the month. For those with 10-month appointments beginning in September, the first payment will be September 30. Exceptions are June and December where paychecks go out around the 20th of the month.) Salary and benefit information will be provided to you in a packet sent to CITP a week or two before your start date, including direct deposit information. You can also access most of the information you will need here.

Non-U.S. Citizens/Permanent Residents
Any non-U.S. citizen/permanent resident who is at our institution and receiving payments from Princeton is subject to tax withholding. If the individual is from a country that has a tax treaty exemption, then he/she must apply for the treaty and must have a U.S. issued Social Security Number (SSN) or Individual Taxpayer Identification Number ( ITIN).  IRS Publication 901 contains information regarding tax treaties. If you want information about withholding, you can reference IRS Publication 515.

U.S. tax law requires the University to withhold income tax on payments received in the United States. You will receive information from the office of Non-Resident Tax Compliance at Princeton University regarding the Glacier system and you will be required to enter your visa information in the Glacier system within 10 days of arriving on campus. The signed Glacier forms must be provided to Nonresident Tax Compliance and Reporting Team (NTCR) located at 701 Carnegie Center, Suite 442A at least one month prior to the date of payment so that the correct tax withholding can be made; failure to do so may result in the maximum rate of tax withholding. The maximum tax rate that may be withheld from your stipend payment is 30%.

If Glacier has determined that you are eligible to claim a tax treaty benefit at an exempted or reduced tax rate and you have not provided your signed Form W-8BEN or 8233, then you will not be able to claim a tax treaty benefit. If not already on file, the completed forms must be submitted to the Nonresident Tax Compliance and Reporting Team (NTCR) located at 701 Carnegie Center, Ste 442A.

More Foreign Nationals or International Information can be found here, or direct specific questions to our office of Non-Resident Tax Compliance at ntcr@princeton.edu

Health Insurance

Medical Plan Information for Visiting Fellows who are U.S. citizens
Visiting Fellows with an appointment of at least 50% time or more for five months or more are eligible for coverage under a University medical plan. You will have 31 days from your appointment start date to elect medical plan coverage for yourself and/or your eligible dependents. If you do not make an election you will be defaulted into the High Deductible Plan with employee only coverage (no prescription plan and a $5,000 deductible). Upon your arrival, the Human Resources Office will provide you with a package of benefits information. This package will contain detailed information regarding your medical plan options, monthly cost information, and instructions on how to enroll or waive the coverage. Please review this information carefully, and if you have any questions, you may contact the Benefits team within the Office of Human Resources at 609-258-3302 or via email benefits@princeton.edu.

Medical Plan Information for Visiting Fellows on a J1-Visa
Health insurance for J1 Scholars and their dependents is a requirement for participation in the Exchange Visitor Program. Therefore, Visiting Fellows on a J1-Visa are eligible to elect medical plan coverage, regardless of their duty time or length of appointment. The University provides three different options for medical plan coverage for J1-Visa holders. You will have 31 days from your appointment start date to elect coverage for yourself and/or your eligible dependents. If you do not make an election, you will be defaulted into the J1-Visa Plan with employee only coverage. Upon your arrival, the Human Resources Office will provide you with a package of benefits information. This package will contain detailed information regarding your medical plan options, monthly cost information, and instructions on how to enroll or waive the coverage. Please review this information carefully, and if you have any questions, you may contact the Benefits team with the Office of Human Resources at 609-258-3302 or via email benefits@princeton.edu.

Rates

For an overview of available plans and the current year’s rates, please click here. If you have specific questions, please contact the benefits team at benefits@princeton.edu.

Other Benefits

Princeton University offers a variety of benefits for visitors. This includes retirement savings, flexible spending accounts, healthcare resources, commuter benefits, etc. Click here to explore the full list of benefits offered.

Research Expense Accounts/Other Purchasing and Reimbursement Information

A research/travel expense account is not given to most CITP visitors.

If you are given a small expense account and/or have been approved to purchase items/travel on behalf of CITP, please make sure you read the following information thoroughly:

  • The center and the University’s administration (the Office of Finance and Treasury and the Office of the Dean of Faculty) reserve the right to deny any expense reimbursement requests they feel do not align with the University’s guidelines, policies, and procedures.
  • All reimbursements must be done through Concur, Princeton University’s travel and expense program. You must have a Princeton netID and password to login, and set up a profile. Please designate Laura Cummings-Abdo as your Expense Delegate and Expense Approver. Laura can help you set up your Concur account.
  • The University has a Marketplace and it encourages all faculty, staff and visitors to go to it first to purchase items before looking at outside vendors. You must login to access the Marketplace.

Please note:

  • Receipts are required for expenses of $50 or more. Photograph or scan these receipts and attach them to your expense report in Concur.
  • CITP does not generally reimburse fellows for meals between other University affiliates (faculty, staff, fellows, students, etc.) even if you are discussing business (unless it is an official center sponsored event).
  • All meal receipts need to be detailed receipts, and not summary credit card receipts. Please note that alcohol alone will not be reimbursed, but it allowable if it included in a group business meal.
  • Software for home computers may not be purchased with research account funds. The University owns rights to most but not all software.
  • Any hardware items purchased using any type of Princeton funds (expense, research, travel funds, and including laptops, iPads, etc.) must be returned to CITP at the end of your appointment period, as all equipment purchased with University funds is the property of Princeton University.
  • You are required to submit a Concur report for any expenses you have incurred the previous month. All expenses must be substantiated via a Concur expense report within 45 days of being incurred, or the reimbursement may be subjected to personal tax.

For more information on Princeton’s expense policies, please refer to the Finance and Treasury website.

For more information about using your CITP research/travel account for business travel, please refer to the University Travel Policy.